Information management

If you are not managing your information, you are not managing your business.

Data is described as the new oil. Managing your data and information required planning and an approach that considers the lifecycle of data.

Fig 1: Information lifecycle

The nature of the phases of that lifecycle can vary depending upon the application. Figure 1 above illustrates one definition of this lifecycle (Chisholm, 2015). The seven phases are:

  1. capture – also referred to a data collection or acquisition
  2. management – there may be steps including integration, cleansing and enrichment that occur in this phase
  3. synthesis – this phase may not apply in all situations, but includes the creation of data using inductive logic
  4. usage – this phase of the lifecycle is where data is applied within an organisation
  5. publication – publication occurs when data is made available outside an organisation
  6. archival – also known as retention or preservation, this allows data to be retained on completion of its use
  7. destruction – eventually data may no longer be required, and this phase involves its deletion from all archives and repositories.

And then there is information classification. Being able to understand the breadth of your data in a consistent and considered manner is important to being able to manage it. While predominantly focvused on the government sector, the Queensland Government Enterprise Architecture has a well considered information management classification framework that can be a good start to planning your own (as well as other artefacts of interest).

If you want to know more, contact me for a discussion.